EVENT DETAILS

Important Event Information

Combining Divisions

The USSSA State Office reserves the right to combine the Open/A and B classes if a division is in jeopardy due to lack of registrations. The 16U and 18U divisions may be combined if justified by team registrations.  "C" teams in divisions with insufficient numbers may be given the opportunity to play in a higher classification in an effort to ensure the opportunity to participate.

Championship Play

Championship play will have a split bracket format when warranted and feasible.

"C" Division Events

USSSA MD/DE Class "C" tournaments are intended for teams that fit the model of USSSA "C" and all entries into these events are continually reviewed by a committee to determine team eligibility.  Teams that are not sure that they fit the definition of being a USSSA "C" team should contact either Glen Warholic at [email protected] or the USSSA State Office to clarify and determine their eligibility.  

Note that USSSA reserves the right to reclassify teams as deemed necessary, based on a team's demonstrated level of play or other applicable factors.  For further clarification on USSSA classifications visit: http://www.usssa1.com/softball/team-info/c-rec-all-stars

Odd Number of Teams:  

In cases where an odd number of teams are registered for 4 game events (Open and B) the tournament director reserves the right to select a team to play either 2 or 4 pool games.   If no one volunteers to play 2 games, when solicited, the last team to pay the entry fee will play 2 pool. 

**NOTE – Events run by East Coast Events are NOT pay at the plate.  Umpire fees are included in the entry fee.

Refund Policy

Withdrawal, Cancellation & Refund Procedures for USSSA East Coast Events

When a team withdraws prior to a weekend event:

USSSA East Coast Events understands that unforeseen circumstances, especially injuries, roster defections, player availability, etc. can occur over the course of a season.  Teams should also plan for the unexpected and understand that the scheduling process starts weeks and sometimes months before an event is scheduled to take place.

• A full refund shall be given if a team withdraws on or before the 21st day prior to the tournament.

• A full refund less a $100 withdrawal fee shall be given if a team withdraws from the 20th day prior to a tournament up until the schedule is posted.

• A 50% refund shall be given if a team withdraws after the schedule is posted and a replacement team is found prior to 48 hours before the start of the event. 

No refund shall be given if,

• A team withdraws after the schedule is posted and a replacement team is not found prior to 48 hours before the start of the event.
• A team withdraws within 48 hours before the start of the event regardless whether or not a replacement team is found.  When this occurs it is still the team's obligation to notify the tournament director that they will not be participating. 

When a team withdraws prior to a National Championship event:

• The withdrawal deadline and the entry deadline are the same.  A team will be given a full refund of the entry fee and gate fee if they withdraw on or before the entry deadline.  No refund of either the entry fee or gate fee will be given if a team withdraws after the entry deadline.

Refunds for cancellations or shortening of an event:

While USSSA East Coast Events and our Host Partners will make every attempt to play each event, weather and other unforeseen circumstances may prevent an event from being completed or in some cases, even starting.  In those cases:

• An 80% refund will be given to teams that do not start any game in an event. 
• A 50% refund will be given to teams starting less than ½ of its scheduled games.
• No refund will be given to teams starting ½ or more of its scheduled games.

Note: In the case where teams are due a refund but are registered and unpaid for future USSSA East Coast Event or other MD/DE/PAW/PAE Fastpitch Softball events with the same director, that refund shall be applied to the balance due on those future events.

USSSA East Coast Events reserves the right to adjust this policy at any time to accommodate unusual circumstances.

Payment - Credit Card

Payment – Credit Card Only

Teams need to take advantage of the online payment option through the www.usssa.com website.  

We will only accept payments through the online system. 

Note that entry is not locked in until payment is received. Payment is due at least 2-3 weeks prior to event or before the event is full, whichever comes first. Teams that remain unpaid 2-3 weeks prior to an event may be placed on hold, put on a wait list or removed from the event.

Teams must pay their entry fee through the www.usssa.com payment system.

Lodging Information

Our official housing partner, HBC Event Services, has secured a wide variety of options and prices for the event. 

To see what is available, click on the following link and look for the event:

http://usssa1hotels.com

We are in constant contact with HBC as we layout and schedule an event.  If you book through them, we will do our best to schedule you at parks that are as close as possible to your hotel.